VNA HOSPICE & HOME HEALTH OF LACKAWANNA COUNTY
NOTICE OF HOSPICE PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
USE AND DISCLOSURE OF HEALTH INFORMATION
VNA HOSPICE & HOME HEALTH OF LACKAWANNA COUNTY, (“VNA”) may use your health information for purposes of providing you treatment, obtaining payment for your care and conducting health care operations. Your health information may be used or disclosed only after the agency has obtained your written consent.
VNA has established a policy to guard against unnecessary disclosure of your health information.
THE FOLLOWING IS A SUMMARY OF THE CIRCUMSTANCES UNDER WHICH AND PURPOSES FOR WHICH YOUR HEALTH INFORMATION MAY BE USED AND DISCLOSED AFTER YOU HAVE PROVIDED YOUR WRITTEN CONSENT:
To Provide Treatment. VNA may use your health information to coordinate care within the VNA and with others involved in your care, such as your Attending Physician, members of the VNA interdisciplinary team and other health care professionals who have agreed to assist the VNA in coordinating care. For example, physicians involved in your care will need information about your symptoms in order to prescribe appropriate medications. VNA also may disclose your health care information to individuals outside of VNA involved in your care including family members, clergy whom you have designated, pharmacists, suppliers of medical equipment or other health care professionals that VNA uses in order to coordinate your care.
To Obtain Payment. VNA may include your health information in invoices to collect payment from third parties for the care you may receive from VNA. For example, VNA may be required by your health insurer to provide information regarding your health care status so that the insurer will reimburse you or VNA. VNA also may need to obtain prior approval from your insurer and may need to explain to the insurer your need for care and the services that will be provided to you.
To Conduct Health Care Operations. VNA may use and disclose health care information for its own operations in order to facilitate the function of the VNA and as necessary to provide quality care to all of the VNA’s patients. Health care operations includes such activities as:
- Quality assessment and improvement activities.
- Activities designed to improve health or reduce health care costs.
- Protocol development, case management and care coordination.
- Contacting health care providers and patients with information about treatment alternatives and other related functions that do not include treatment.
- Professional review and performance evaluation.
- Training programs including those in which students, trainees or practitioners in health care learn under supervision.
- Training of non-health care professionals.
- Accreditation, certification, licensing or credentialing activities.
- Review and auditing, including compliance reviews, medical reviews, legal services and compliance programs.
- Business planning and development including cost management and planning related analyses and formulary development.
- Business management and general administrative activities of VNA.
For example, VNA may use your health information to evaluate its staff performance, combine your health information with other VNA patients in evaluating how to more effectively serve all VNA patients, disclose your health information to VNA staff and contracted personnel for training purposes, use your health information to contact you as a reminder regarding a visit to you, or contact you or your family as part of general fundraising and community information mailings (unless you tell us you do not want to be contacted).
Federal privacy rules allow VNA to use or disclose your health information without your consent or authorization for a number of reasons:
When Legally Required. VNA will disclose your health information when it is required to do so by any Federal, State or local law.
When There Are Risks to Public Health. VNA may disclose your health information for public activities and purposes in order to:
- Prevent or control disease, injury or disability, report disease, injury, vital events such as birth or death and the conduct of public health surveillance, investigations and interventions.
- To report adverse events, product defects, to track products or enable product recalls, repairs and replacements and to conduct post-marketing surveillance and compliance with requirements of the Food and Drug Administration.
- To notify a person who has been exposed to a communicable disease or who may be at risk of contracting or spreading a disease.
- To an employer about an individual who is a member of the workforce as legally required.
To Report Abuse, Neglect Or Domestic Violence. VNA is allowed to notify government authorities if the Hospice believes a patient is the victim of abuse, neglect or domestic violence. VNA will make this disclosure only when specifically required or authorized by law or when the patient agrees to the disclosure.
To Conduct Health Oversight Activities. VNA may disclose your health information to a health oversight agency for activities including audits, civil administrative or criminal investigations, inspections, licensure or disciplinary action. VNA, however, may not disclose your health information if you are the subject of an investigation and your health information is not directly related to your receipt of health care or public benefits.
In Connection With Judicial And Administrative Proceedings. VNA may disclose your health information in the course of any judicial or administrative proceeding in response to an order of a court or administrative tribunal as expressly authorized by such order or in response to a subpoena, discovery request or other lawful process, but only when VNA makes reasonable efforts to either notify you about the request or to obtain an order protecting your health information.
For Law Enforcement Purposes. VNA may disclose your health information to a law enforcement official for law enforcement purposes as follows:
- As required by law for reporting of certain types of wounds or other physical injuries pursuant to the court order, warrant, subpoena or summons or similar process.
- For the purpose of identifying or locating a suspect, fugitive, material witness or missing person.
- Under certain limited circumstances, when you are the victim of a crime.
- To a law enforcement official if the Hospice has a suspicion that your death was the result of criminal conduct including criminal conduct at the Hospice.
- In an emergency in order to report a crime.
To Coroners And Medical Examiners. VNA may disclose your health information to coroners and medical examiners for purposes of determining your cause of death or for other duties, as authorized by law.
To Funeral Directors. VNA may disclose your health information to funeral directors consistent with applicable law and if necessary, to carry out their duties with respect to your funeral arrangements. If necessary to carry out their duties, VNA may disclose your health information prior to and in reasonable anticipation, of your death.
For Organ, Eye Or Tissue Donation. VNA may use or disclose your health information to organ procurement organizations or other entities engaged in the procurement, banking or transplantation of organs, eyes or tissue for the purpose of facilitating the donation and transplantation.
For Research Purposes. VNA may, under very select circumstances, use your health information for research. Before VNA discloses any of your health information for such research purposes, the project will be subject to an extensive approval process. VNA will ask your permission if any researcher will be granted access to your individually identifiable health information.
In the Event of A Serious Threat To Health Or Safety. VNA may, consistent with applicable law and ethical standards of conduct, disclose your health information if VNA, in good faith, believes that such disclosure is necessary to prevent or lessen a serious and imminent threat to your health or safety or to the health and safety of the public.
For Specified Government Functions. In certain circumstances, the Federal regulations authorize VNA to use or disclose your health information to facilitate specified government functions relating to military and veterans, national security and intelligence activities, protective services for the President and others, medical suitability determinations and inmates and law enforcement custody.
For Worker’s Compensation. VNA may release your health information for worker’s compensation or similar programs.
For Emergency Preparedness. VNA may disclose needed health information to the American Red Cross, Emergency Management Agency or other designated agency or association in the event of an emergency per the VNA Emergency Preparedness Plan.
AUTHORIZATION TO USE OR DISCLOSE HEALTH INFORMATION
Other than is stated above, VNA will not disclose your health information other than with your written authorization. If you or your representative authorizes the VNA to use or disclose your health information, you may revoke that authorization in writing at any time.
YOUR RIGHTS WITH RESPECT TO YOUR HEALTH INFORMATION
You have the following rights regarding your health information that VNA maintains:
- Right to request restrictions. You may request restrictions on certain uses and disclosures of your health information. You have the right to request a limit on the VNA’s disclosure of your health information to someone who is involved in your care or the payment of your care. However, VNA is not required to agree to your request. If you wish to make a request for restrictions, please contact the PRIVACY OFFICER, OR DESIGNEE.
- Right to receive confidential communications. You have the right to request that VNA communicate with you in a certain way. For example, you may ask that VNA only conduct communications pertaining to your health information with you privately with no other family members present. If you wish to receive confidential communications, please contact the PRIVACY OFFICER, OR DESIGNEE. VNA will not request that you provide any reasons for your request and will attempt to honor your reasonable requests for confidential communications.
- Right to inspect and copy your health information. You have the right to inspect and copy your health information, including billing records. A request to inspect and copy records containing your health information may be made to the PRIVACY OFFICER OR DESIGNEE. If you request a copy of your health information, VNA may charge a reasonable fee for copying and assembling costs associated with your request.
- Right to amend health care information. If you or your representative believes that your health information records are incorrect or incomplete, you may request that VNA amend the records. That request may be made as long as the information is maintained by the VNA. A request for an amendment of records must be made in writing to the PRIVACY OFFICER OR DESIGNEE. VNA may deny the request if it is not in writing or does not include a reason for the amendment. The request also may be denied if your health information records were not created by VNA, if the records you are requesting are not part of VNA’s records, if the health information you wish to amend is not part of the health information you or your representative are permitted to inspect and copy, or if, in the opinion of VNA , the records containing your health information are accurate and complete .
- Right to an accounting. You or your representative have the right to request an accounting of disclosures of your health information made by VNA for any reason other than for treatment, payment or health operations. The request for an accounting must be made in writing to THE PRIVACY OFFICER OR DESIGNEE.. The request should specify the time period for the accounting starting on April 14, 2003. Accounting requests may not be made for periods of time in excess of seven years. VNA would provide the first accounting you request during any 12-month period without charge. Subsequent accounting requests may be subject to a reasonable cost-based fee. The request should specify the time period for the accounting starting on April 14, 2003. Accounting requests may not be made for periods of time in excess of seven years. VNA would provide the first accounting you request during any 12-month period without charge. Subsequent accounting requests may be subject to a reasonable cost-based fee.
- Right to a paper copy of this notice. You or your representative have a right to a separate paper copy of this Notice at any time even if you or your representative have received this Notice previously. To obtain a separate paper copy, please contact THE PRIVACY OFFICER OR DESIGNEE.
DUTIES OF THE HOSPICE
VNA is required by law to maintain the privacy of your health information and to provide to you and your representative this Notice of its duties and privacy practices. VNA is required to abide by terms of this Notice as may be amended from time to time. VNA reserves the right to change the terms of its Notice and to make the new Notice provisions effective for all health information that it maintains. If VNA changes its Notice, VNA will provide a copy of the revised notice to you or your appointed representative. You or your personal representative have the right to express complaints to VNA and to the Secretary of Health and Human Services if you or your representative believe that your privacy rights have been violated. Any complaints to VNA should be made in writing to THE PRIVACY OFFICER OR DESIGNEE. VNA encourages you to express any concerns you may have regarding the privacy of your information. You will not be retaliated against in any way for filing a complaint.
VNA’s contact person for all issues regarding patient privacy and your rights under the Federal privacy standards is MARY KAY MERCANTI, RN, 301 DELAWARE AVENUE, OLYPHANT, PA, 18447, 570-383-5180.
This Notice is effective 10/1/02
IF YOU HAVE ANY QUESTIONS REGARDING THIS NOTICE, PLEASE CONTACT MARY KAY MERCANTI, PRIVACY OFFICER, OR DESIGNEE.
VNA Hospice and Home Health of Lackawanna County 301 Delaware Avenue Olyphant PA 18444 570-383-5180